Organization = Happiness.. PLUS MY 1ST FREEBIE!

Tuesday, October 30, 2012 / 25 comments

With the unbelievable amount of paperwork, it is sometimes hard to find the balance between lesson planning, collecting data, writing IEP's, parent communication, teacher communication, and ACTUALLY teaching. I am the queen of charts, check-lists and to-do lists! Any time I feel unorganized, stress takes over, and I don’t perform as well as I can. Plus, I get very grouchy!

One thing that I could not live without daily is my caseload binder. I create a new caseload binder every year. It holds all the information I need access to daily on my students. I refer to it when lesson planning, during meetings, and when I am surprised by a parent phone call/visit about a student.

Here’s what I include in my binder:

-Caseload snapshot chart (includes all imp. info and dates for your entire caseload)

-School contact list (administration & teachers at your home school)

-Resources contact list (special education contacts that are not at your home school)

-Annual IEP Timeline (dates for upcoming iep deadlines)

-Revaluation Timeline (dates for 3 year reeval dates)

-Blank school calendar to fill in through-out the year for meetings/imp. dates         

I have my students separated by tabs and include each of the following for each student:

-Student IEP Summary Sheet

-Parent communication form

-Student SPED service minutes documentation sheet (to show that I am meeting minutes in my schedule and when/where students are being served)

-Student level sheet (shows present levels of students, where improvement is needed, and strategies that have worked – I usually end of with several of these throughout the year for each student)

-Student goal data tracking form (use one for each goal)

-Student fluency progress chart                     

This binder is a great resource to have throughout the day and at home because I never know when I will be asked a question about a student, whether it is by another teacher, administrator, or parent. It takes some time to fill in all the information, but it will save you from running to the locked cabinet (after you spend 10 minutes looking for your keys) every time you are unexpectedly asked a question. It also helps lighten the load of information taken home each night.

Since this is a new blog, I want to have a freebie! I am going to give away 5 FREE copies of my caseload binder packet I’m selling at my TPT store. All you have to do is leave a comment with your e-mail address in it so I can send you the packet.


  1. Ok, now I am officially excited! I was thinking about your Casebinder, and the opportunity to get one is awesome!! I am now following your blog. I think I am going to learn a lot from you. :)
    If you'd like to check my blog out, here is the url: Adventures In Teaching


    1. Oops, I forgot my email address. It is


    2. Hi Amy - emailing (both PDF & editable format) now! Just incase you're more of a typer versus a writer. You'll have to let me know what you think about it and if you want me to make any changes, I will gladly do it.

      I have a feeling I will learn a lot from you as well! I'm so excited you have a blog, I love collaborating with other SPED teachers. I'm heading over there now!:)

  2. Wahoo! I am so excited to have the chance to grab this! Thank you.

    I am a new follower to your blog and I am following you in your TpT store. I would be honored to have you as a follower of my blog. I have TONS of *freebies* so I hope you can find something that will help you. =)


    Heather's Heart

  3. So glad I found your blog! Looks good and I love the binder and checklist ideas. I have a lot of checklists as well to help reduce the stress. I'm also a new follower and a fellow special education teacher. Here's my email

    ?Resource Room Rules

  4. This is wonderful. Have you given away your 5 free printables? If not my email is Can you please tell me know to get the printable if you have already given away the free ones.

  5. I just came across your blog via Pinterest. I just graduated from college and am so excited to get my first special education position. I just accepted a paraprofessional position and am hoping it opens a door for the fall. Have you given away all 5 of these? My e-mail is I have been going through your blog page by page. Love your ideas!

  6. This will be such a TIMESAVER!!!!!!!! Thank you!!

  7. Thank you so much for this.. Can I also have the edible version of this please. I'd like to use it on my Ipad.

    Thank you so much! I live in Buckhannon, WV. You're soooo talented and I am so excited that you have put all this together for us Special Educators. :)

  8. I didn't check to see how many already commented but if you ever feel generous...send it my way! Thanks! This looks awesome!

  9. I am just now seeing this post. Would love a free packet if possible! Looks useful and functional!!

  10. Dont know if you are still e-mailing these out but I am a 1st year sped teacher and this would be WONDERFUL to have!!! You are so organized and I really want to get on top of that from day 1!!!

  11. I am so impressed. If you are still emailing these, I would love to have them.

    Thanks!! :)

  12. I would love to have this. My email is

  13. I would love this!

  14. I would love this!

  15. Not sure if you are still sending a free binder pack. I can't tell if you have had 5 takers yet. I know I am a little behind the times. I am a 2nd year sped teacher and my caseload has gone from 22 students to 41 since August. I work in a small district so I have ALL the IEP'd kiddos from resource to severe. I have from preK to 5th grade. I need all the help I can get to stay organized and your binder looks fabulous.

  16. This is exactly what I am looking for! LOVE IT!!

  17. Thank you for this! Please send to Hope you are having a great start to the school year!

  18. This is awesome. I'm sad I'm too late to get this give away. I really want to get organized this year.

  19. Love this idea...

  20. I am a new teacher and I absolutely need this!!!!

  21. Thank you!

  22. I am interested in this caseload binder material. This would be very helpful if I am made EC chair. Hope you are up to giving out more than 5 freebies. You'll be blessed!


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